Special Event Facility Rental

Special Event Facility Rental

Any use of the Public Parks, Facilities or Right-of-Ways in Kyle for Public Special Events or Commercial Use are regulated by current City Ordinance and Policies. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses. A "Special Event Packet" has been developed to assist you with your planning efforts and can be downloaded and printed from the attachment at the bottom of this page.

For Reservations: 

Call or stop by the City of Kyle Parks and Recreation Offices at Lake Kyle Park, 700 Lehman Rd., Monday - Friday, 7 a.m. - 4 p.m.

Email: parks@cityofkyle.com

Call: 512-262-3939

Special Event rentals of the following parks and facilities are possible**:

Lake Kyle Park:

  • Covered Pavilion
  • Lake-side Amphitheater

Gregg-Clarke Park:

  • James Adkins Pool
  • Covered Pavilion
  • Ash Pavilion
  • Baseball/Softball Field
  • Football/Soccer Field

Steeplechase Park:

  • Covered Pavilion
  • Disc Golf Course
  • Baseball/Softball Field
  • Football/Soccer Field

Waterleaf Park:

  • Baseball/Softball Field
  • Soccer Field

Mary Kyle Hartson City Square Park***:

  • Krug Activity Center***
  • Gazebo***

 

Fees:

Deposit fees will be due at the time of the reservation approval and acceptance.

Usage fees will be due 21 days in advance or special event request can be canceled.

Minimum Hours of Reservation:

  • Sport Fields/Courts (Softball, Baseball, Soccer, Football, Tennis and Basketball) have a 2 hour minimum reservation
  • Facilities/Pavilions (Krug Activity Center, Gazebo, Park Pavilions, Community Rooms and all other areas) have a 4 hour minimum reservation

Rates - Kyle Residents effective through September 30, 2024 (Living within the City Limit Line)*

  • Sports Fields Without Lights $20/hour: The fields available are the baseball/softball fields and the football/soccer fields. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Sports Field With Lights $40/hour: The fields available are the baseball/softball fields and the football/soccer fields at Gregg-Clarke Park. City Employee will turn the lights on and off as instructed on Use Permit. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Concession Sales $20/hour: This allows for concession (food and/or drink) sales in the park. Food Handlers Certificate required for any non-prepackaged food and/or drink. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Sports Complex "Tournament" Rental - $600/day: This is not limited to tournaments. This rental includes all sports fields and parking areas on the west side of Gregg-Clarke Park (Fields # 1 - 4 and Football/Soccer Field). Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Covered Pavilion $30/hour: This includes the covered open-air pavilion at Gregg-Clarke Park, Lake Kyle and Steeplechase Parks. This does include limited electricity at the pavilion. There are no tables or chairs associated with these pavilions, guests must provide their own. The Public Restrooms attached to these pavilions must remain available to all public. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Ash Pavilion $120/hour or $600/day: This includes the covered open-air pavilion at Gregg-Clarke Park. This does include limited electricity at the pavilion. There are no tables or chairs associated with these pavilions, guests must provide their own. Reservation must be at least 21 days in advance.
  • Gazebo*** / Lake Kyle Amphitheater $20/hour: This includes the Gazebo at City Square Park and the lake-side amphitheater at Lake Kyle. It does not include any other areas or buildings in these parks. The Gazebo does include limited electricity. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Krug Activity Center***  $130/hour or $610/day:This includes the Adell Hurst Room and restrooms. The kitchen/serving area is not available to rentals. The seating capacity in the Adell Hurst Room is 90 and includes tables and chairs for all guests. Use/rental of Krug Activity Center does not include the park or Gazebo, as those are additional rentable areas. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • James Adkins Pool: Click here for Kyle Pool rental rates and policies
  • Community Rooms $40/hour or $200/day: The rentable community rooms are at Kyle City Hall. These rooms vary in size from seating 10 to 90. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses. Use of the rooms in Kyle City Hall during business hours are reserved through the Executive Assistant and can be reached by calling (512)262-3920.
  • Sections of the Park Not Listed Above: if your private event or party would like to reserve and use other areas of the parks not specifically listed or mentioned above, please contact the Kyle Park Administration Office for rates and details.

Rates - Non-Kyle Residents effective through September 30, 2024 (Not Living within the City Limit Line)*

  • Sports Fields Without Lights $40/hour: The fields available are the baseball/softball fields and the football/soccer fields. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Sports Field With Lights $80/hour: The fields available are the baseball/softball fields and the football/soccer fields at Gregg-Clarke Park. City Employee will turn the lights on and off as instructed on Use Permit. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Concession Sales $40/hour: This allows for concession (food and/or drink) sales in the park. Food Handlers Certificate required for any non-prepackaged food and/or drink. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Sports Complex "Tournament" Rental - $600/day: This is not limited to tournaments. This rental includes all sports fields and parking areas on the west side of Gregg-Clarke Park (Fields # 1 - 4 and Football/Soccer Field). Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Covered Pavilion $60/hour: This includes the covered open-air pavilion at Gregg-Clarke Park, Lake Kyle and Steeplechase Parks. This does include limited electricity at the pavilion. There are no tables or chairs associated with these pavilions, guests must provide their own. The Public Restrooms attached to these pavilions must remain available to all public. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Gazebo*** / Lake Kyle Amphitheater $40/hour: This includes the Gazebo at City Square Park and the lake-side amphitheater at Lake Kyle. It does not include any other areas or buildings in these parks. The Gazebo does include limited electricity. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • Krug Activity Center*** $250/hour or $1,300/day: This includes the Adell Hurst Room and restrooms. The kitchen/serving area is not available to rentals. The seating capacity in the Adell Hurst Room is 90 and includes tables and chairs for all guests. Use/rental of Krug Activity Center does not include the park or Gazebo, as those are additional rentable areas. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses.
  • James Adkins Pool - Click here for Kyle Pool rental rates and policies
  • Community Rooms $80/hour or $400/day: The rentable community rooms are at Kyle City Hall. These rooms vary in size from seating 10 to 90. Please contact the Kyle Parks Administration Office at least 90 days in advance of any proposed uses. Use of the rooms in Kyle City Hall during business hours are reserved through the Executive Assistant and can be reached by calling (512)262-3920.
  • Sections of the Park Not Listed Above: if your private event or party would like to reserve and use other areas of the parks not specifically listed or mentioned above, please contact the Kyle Park Administration Office for rates and details.

Deposit Policy
A $505 deposit must be made at time of reservation with a maximum deposit refund of $500 ($5 processing expense). The deposit, either in cash, check or credit card, will be deposited into the City of Kyle's Bank. The deposits are to ensure proper care and clean up of facility. Deposits are refundable within the terms and conditions on the Use Permit. A City of Kyle check will be mailed within 30 days after the event.

Refund Policy
Full refunds will be made if written requests are received 14 - 29 days out from rental date.
50% refunds will be made if written requests are received 7 - 13 days out from rental date.
No refunds will be made if requested within 0 - 6 days from rental date.
Weather-related cancelations will be re-scheduled or refunded.
 

*City Limit Line

 Many people have a Kyle mailing address but do not live within the current city limit lines. To determine if your home is within these City Limit Lines, look at the current Kyle City Limits map found by clicking here.

 

**Restroom Use

Depending on the size and duration of your event, City of Kyle may require users to provide their own port-a-potties and not allow use of city's restrooms.

***Note Construction Addendum in the Supporting Documents for Krug Activity Center, City Square Park and Gazebo