Center Street Trick or Treat Vendor Application
On behalf of the City of Kyle, we would like to thank you for your interest in being an official vendor for our Halloween: Center Street Trick or Treat. On Saturday, Oct. 26, 2024, we will have many booths from local groups, organizations, clubs, and businesses that will provide treats to residents of Kyle. Rather than going door-to-door, trick-or-treaters will follow the “Treat Trail” throughout Mary Kyle Hartson Park to receive candy and goodies. (We are expecting around 2,000 “trick-or-treaters” this year.) Think of it as our version of a “Trunk or Treat” event. This is a great opportunity to promote your organization, while also providing a fun and safe event for the citizens of Kyle. Set-Up for vendors will take place from 7:00 am until 8:30am. ALL VENDORS MUST BE SET UP BY 8:30 AM.
Costumes are highly encouraged. Please keep in mind this is a family friendly event. Your vendor space theme and decorations are REQUIRED. Please decorate your trunk appropriately. We have limited spaces available. You be notified by email when your application has been received. You will also be notified by email on October 18, 2024, by 5:00pm of your space number and vendor setup details.
* ALL booth/Trunk spaces MUST be Halloween themed and decorated. Participants are responsible for providing their own decorations, candy, and/or prizes. All candy must be prepacked/ store bought, and you are encouraged to plan for 2,000 + Trick or Treaters.
Booth Rules:
- Each vendor will need to complete a vendor contract to register for a 10X10 space that will NOT include electricity. Vendor shall provide all items and utility services needed for their booth. Electricity, tables, chairs, tents/canopies, and other supplies will not be provided. In addition, vendors shall always keep their space litter free and shall not use loudspeaker systems.
- Organizations and businesses may display a banner or sign advertising their business. The Kyle PARD reserves the right to require the removal of any advertising or merchandise considered to be offensive to the family nature of this event.
- You will be required to follow the local and governmental protocols in place due to COVID-19.
- Each vendor space will be at least 6 feet apart. We will strictly enforce the vendor space dimensions. Please account for all items and decoration needed and request the appropriate amount vendor spaces.
Location: Mary Kyle Hartson (Map Attached)
Date/Time: October 26 from 9 a.m. – 12 p.m.
Fee: Vendor Booth fee for each (10X10 space) — Craft $45, Non-profit $25, Food $60
Deadline: Deadline to apply and pay is 4:00pm October 11, 2024. Limited space available; We highly encourage you to register early.
Booth Vendors: (All Vendors not offering food/drink intended to be consumed on site) Texas Sales Tax Certificate required as applicable. These vendors may sell items permitted within the CBD‐2 Zoning District. Cottage Food Vendors must conform to Texas Law HB 970. All Vendors must be 18 years of age or older.
Rules & Regulations:
- You are limited to offer the items you list on your application.
- An email will be sent out to vendor the week of the event.
- If spaces are not available when application and payment are received, staff will contact applicant.
- Vendors are responsible for their own display equipment, tents/canopies, utilities and set up.
- All items must be within the booth space. Roaming sales are not permitted.
- Vendors showing, offering, displaying or bring notice to live animals are not permitted. Pets on leash and service animals are acceptable.
- The City of Kyle is not responsible for enforcing private company’s or corporation’s rules on multiple vendors at same events.
- All vendors are required to bring their own weights to hold your tent/canopy down. Vendors within the designated vendor area will be PROHIBITED to utilize stakes/or nails to hold down canopies.
- Electricity is not provided by the city. Personal quiet generators with a less than 70 decibel rating may be permitted within your booth. Power cords, hoses or any items must stay within your booth space.
- Vendor spaces are assigned by Parks And Recreation Staff. The areas available will be designated by cones or area markers.
- Set-up CANNOT begin earlier than 7:00am on the day of the event.
- Driving through vendor area is prohibited
- Vendors check in is 7:00am – 8:30am
- All booths must be ready by 8:30am.
- All Vendors should exhibit high quality standards.
- Kyle Parks and Recreation Department Staff reserves the right to allow, or disallow, vendors, products and/or merchandise that we feel do not meet these standards.
Payment Options: Credit Card, Cash, Check, or Money Orders. Please make checks payable to: City of Kyle Parks and Recreation Department, 700 Lehman Rd, Kyle, TX 78640.
For more information, please contact Kyle Recreation Programmer Sheba Aligaweesa by phone 512-262-3939 or email saligaweesa@cityofkyle.com.
