July 4th Celebration Vendor Application

July 4th Celebration Paid Vendor Guidelines

On behalf of the City of Kyle, we would like to thank you for your interest in being an official vendor for our July 4th Celebration! This family-friendly celebration will feature live music, market and food vendors, and a community countdown culminating with a stunning 15-minute fireworks show.

The Independence Day Celebration will be held on Thursday, July 4 at La Verde Park, 3901 Burnham, from 5 p.m. - 9 p.m. Vendors must have their booth set up by 4:15 p.m. on the day of the event. Set up  CAN NOT begin earlier than the time given by staff on the day of the event. 

Please keep in mind this is a family-friendly event. Please decorate the vendor area accordingly. We have limited spaces available. You will be notified by email when your application has been received and approved. As well as designated vendor spaces.

ALL participants are responsible for providing their own vendor booth items.

The deadline to register for the 4th of July Celebration is 2 p.m. on Monday, June 24.

ALL payments are due within 5 business days of receiving the approval email. Failure to make payment WILL result in loss of approval.

Please allow 1-2 business days for processing of the applications.

 

Fee: Vendor fee for each 10x10 space

  • Craft Vendors: $75
  • Food Vendors: $150

Payment Options: Credit Card, Cash, Check, or Money Orders

  • Please make checks payable to: City of Kyle Parks and Recreation Department, 700 Lehman Rd, Kyle, TX 78640.

Deadline: Deadline to apply and pay is 2PM on Monday, June 24. 

Booth Vendors: (All Vendors not offering food/drink intended to be consumed on site) Texas Sales Tax Certificate required as applicable. These vendors may sell items permitted within the CBD‐2 Zoning District. Cottage Food Vendors must conform to Texas Law HB 970. All Vendors must be 18 years of age or older.

Rules & Regulations:

  • ALL FOOD VENDORS must have the proper documentation required by Hays County. Permits must be visible during operation and must provide documentation during each event. 
  • Food Vendors will be limited to 4 menu items.
  • You are limited to offer the items you list on your application.
  • Decisions will be based on the received date of this application and number of events paid for.
  • If spaces are not available when the application and payment are received, staff will contact the applicant. 
  • Vendors are responsible for all items for the success of their own area. For example -equipment, tents/canopies, utilities and set up.
  • All items must be within the booth space. Roaming sales are not permitted.
  • Vendors showing, offering, displaying, or bringing notice to live animals are not permitted. Pets on leash and service animals are acceptable.
  • Electricity is not provided by the city. Personal quiet generators with a less than 70 decibel rating may be permitted within your booth. Power cords, hoses or any items must stay within your booth space.
  • Vendors are responsible for bringing additional lighting for their spaces. 
  • Vendors are responsible for supplying all equipment necessary for a successful event. 
  • Vendor spaces can be assigned by City Staff and will be designated by cones or area markers. 
  • Set up CAN NOT begin earlier than the time given by the staff on the day of the event. 
  • All booths must be ready by 4:15 p.m. Arrival after 3:30 p.m. may result in cancellation of vendor application (NO REFUND). 
  • REFUND POLICY: No refunds, vendor may transfer credit towards other Kyle Parks and Recreation events. 
  • Payment Options: Credit Card, Cash, Check, or Money Orders
  • The vendor set up details will be sent via email by June 25 by 5 p.m. 
  • All vendors should exhibit high quality standards. Kyle Parks and Recreation Department Staff reserves the right to allow, or disallow, vendors, products, and/or merchandise that we feel do not meet these standards. 

Please keep in mind the information is subject to change at any time.

For more information, please contact Kyle Recreation Coordinator Sheba Aligaweesa by phone 512-262-3939 or email  saligaweesa@cityofkyle.com.

(If required by the State if Texas)
I am a Cottage Food Vendor and I understand the law and limitations.
I understand that my space does not include electricity and that I may bring a “quiet” generator. *
I acknowledge all communication will come via email listed above and I must check my email for updates. *
Terms of Acceptance and Signature

I, the undersigned, certify that I am 18 years old or above participating in the City of Kyle Parks and Recreation Department Independence Day Celebration. I understand that falsification of any information on this form may disqualify me from this event. In consideration of the acceptance of my registration in the Independence Day Celebration I hereby release the City of Kyle, the City of Kyle Parks and Recreation Department, their agents, employees, officers, and servants from any and all damages and injuries which may occur while I am participating in the Independene Day Celebration. I certify that I have the legal authority to execute this release on behalf of myself. I also certify that I have received and read this application form completely. I understand that the City of Kyle Parks and Recreation Department staff have the authority to remove participants from the event without refund.

Permission for Photography: The City of Kyle Parks and Recreation Department staff have the authority may use photographs of me to promote city events.

Permission for Medical Treatment: I acknowledge that I have given my authorization for myself to receive medical attention in case of injury or an emergency.

Permission for Equipment Release: I understand that whatever equipment I bring to the event is at my own risk and the City of Kyle is not responsible for lost, stolen, or damaged property. I further understand that I will be responsible for any equipment issued to me by the City of Kyle and will return it to the same person and in the same condition as when I received it.

Acknowledgement *
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