Santa's Arrival Vendor Application

2023 Santa’s Arrival Paid Vendor Guidelines

Santa’s Arrival will be Friday, Dec. 1 from 4 pm- 9 pm. The event will offer pictures with Santa, holiday music performed by local school choirs (elementary, middle, and high school) along with free activities for the children and food and market vendors. Come out and help us ring in the holiday season! This is a great opportunity to promote your organization, while also providing a fun and safe event for the residents of Kyle.

Setup for vendors will take place from 2 pm until 3:45 pm on Friday, Dec. 1. ALL VENDORS MUST BE SET UP BY 3:45pm. The official event time is from 4 pm – 9 pm at Mary Kyle Hartson Park. Please keep in mind this is a family friendly event. Please decorate the vendor area accordingly.

Vendors will be notified by email by Nov. 22 regarding space numbers. You will be notified by email when your application has been received and approved. ALL emails will be sent to the email address attached to the application.

*We have limited spaces available*

ALL participants are responsible for providing their own vendor booth items.

Deadline to register is for Santa’s Arrival is November 22, 2023 at 4 pm, unless otherwise stated. We highly encourage you to register early.

Fee: Vendor Booth fee $35 per 10x10 space (Please be sure to account for all space needed especially food trucks)

Deadline: Deadline to apply and pay is November 22 at 4 pm.

Booth Vendors: (All vendors not offering food/drink intended to be consumed on site) Texas Sales Tax Certificate required as applicable. These vendors may sell items permitted within the CBD-2 Zoning District. Cottage Food Vendors must conform to Texas Law HB 970. Limited to 80 monthly vendors. All Vendors must be 18 years of age or older. ALL VENDORS MUST HAVE THE PROPER FOOD DOCUMENTATION REQUIRED BY HAYS COUNTY TURNED IN WITH YOUR APPLICATION.

Please make checks payable to: City of Kyle Parks and Recreation Department, 700 Lehman Rd, Kyle, TX 78640.

Rules & Regulations:

• You are limited to offer the items you list on your application.
• Decisions will be based on received date of this application.
• If spaces are not available when application and payment are received, staff will contact applicant via email.
• Vendors are responsible for their own display equipment, tents/canopies, utilities, and setup.
• All items must be within the booth space. Roaming sales are not permitted.
• Vendors showing, offering, displaying, or bringing notice to live animals are not permitted. Pets on leash and service animals are acceptable.
• The City of Kyle is not responsible for enforcing private company’s or corporation’s rules on multiple vendors at same events.
• All vendors are required to bring their own weights to hold your tent/canopy down. Vendors within the Mary Kyle Harston Park will be PROHIBITED to utilize stakes/or nails to hold down canopies.
• Electricity is not provided by the city. Personal quiet generators with a less than 70 decibel rating may be permitted within your booth. Power cords, hoses or any items must stay within your booth space.
• Vendor spaces will be assigned by a City of Kyle Employee. The areas available will be designated by cones or area markers.
• Vendors are prohibited from setting up earlier than 2:00pm
• All booths must be ready by 3:45 pm.
• All vendors should exhibit high quality standards. Kyle Parks and Recreation Department Staff reserves the right to allow, or disallow, vendors, products and/or merchandise that we feel do not meet these standards.
• Payment Options: Credit Card, Cash, Check, or Money Orders. Please make checks payable to: City of Kyle Parks and Recreation Department, 700 Lehman Rd, Kyle, TX 78640.

For more information, please contact Kyle Recreation Programmer Sheba Aligaweesa by phone 512-262-3939 or email  saligaweesa@cityofkyle.com.